Project Planning

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Preparing a Project Proposal

A project proposal should be a complete, detailed summary of the project you want the principal/advisor to approve. Go to the principal/advisor with a plan (proposal), never an “idea”. Think of all the problems that might occur because of your project. List a solution to each probable problem. Cover all the bases. Think through the project from the beginning to the end and list all areas of responsibilities.

Center Title on the Top Line

What: Briefly say what you plan (just name the project).

Why: Briefly say why you are doing this project (to build school spirit, etc.)

When: Time and date

Where: Place

Who: (will be involved in this project): Who is going to do this?

How: (will project be executed): Here you will need to explain what you will do and how it will get done. In your planning, be sure to think about all the problems an administrator might see with the project: security, supervision, transportation, safety, disruption of instruction, etc. Try to cover as many of these points as possible in your explanation. If you don’t write it down, try to have an answer in case your administrator asks. (A good way to do this is imagine all the things that could go wrong with this project.)

Funds: How much will it cost and who will pay for it?

Clean-Up: Who, how and when?

Thank-You’s: Do any need to be written? Who will do this? When will it be done?

Benefits: This is your chance to really sell your project. “Benefits” is a larger topic than “Why.” The why could be “to show appreciation to staff,” but Benefits could look something like this:

· Student will learn to plan and execute a project.

· Student will have the opportunity to interact and build positive relationships with staff.

· School unity and morale will improve.

· Staff will realize that students do appreciate their efforts.

Evaluation: Projects can be evaluated formally or informally, either immediately following completion or at the end of the year. However you do this, you must have evaluations.

Committee Chairperson Signature: It would also be good to have whoever wrote the proposal to sign here.

Sponsor Signature: Your sponsor must approve before you see an administrator.

Administrator Signature: Ask principal to sign if he/she approves. (If the administrator does not approve, ask if he/she needs more information or ask what might have made the difference in gaining approval in case you want to propose something similar in the future. In any event, thank him/her for his/her time and interest.)

You do not have to write in complete sentences. This form should be brief, clear and neat. You want it easy to read. Always have a separate copy for your administrator to keep.